Notice and Correction Procedure

Version 1.1. Issued 8 October 2026, superseding v1.0 of 13 September 2026 (adopted 20 September 2026, LOG-001 D-017, D-026, D-029). What changed at v1.1 (LOG-001 D-067): section 4 names ANX-002 Notice Instruction Sheet Set as the annex every notice links in its section 8a; section 6 states the supersession of a filed response; section 7 adds the release notification to the education committees of both legislative chambers through the outreach set. No other provision is altered. Status: adopted. Owner's decision of 13 September 2026: the Index adopts pre-release notice. Adapted from AGR-STD-004. At adoption: section 3 states the contact of record; section 1 states which files receive notice at which version (D-029).

1. Purpose and scope

Before a state file is released, the state-level bodies it names are told what the Index found and given a defined window to point to any published figure or document the file missed. The procedure is a correction route and nothing else: under GOV-004 Rule 6 a notice carries no description of the firm's services and no offer.

Notice is sent for every first release of a state file from the date this procedure is adopted, and for every major version (a re-audit, a backfill that adds a dimension, or any change of a finding). It is not sent for minor versions. Files released before adoption receive notice at their next version: Kentucky v1.0, released 23 August 2026, carries a notice record with applies false and the reason stated, and its next version is noticed; the v2.0 rebuilds of the first ten files, beginning with California and Alabama, are noticed under this procedure before release, with the ten business day window written into their prompts and their release calendar (D-029).

2. Who receives notice

Notice goes to the state-level bodies the file names in its sections 2 to 5: the state education agency; each state school for the Deaf or combined Deaf and blind school, and its governing board where it has its own; the statewide outreach, early intervention, or deafblind unit where it is a distinct body; and any coordinating commission or council with policy responsibility that the file names. Local education agencies are not noticed individually, because a file of several hundred rows cannot be noticed row by row within a release calendar; they are served by the standing correction route at section 7, and any local education agency that the narrative discusses by name beyond its coverage code is noticed.

3. Route

Notice is sent to the published general or accessibility contact of each body, in an accessible format (plain text or accessible PDF), with the District Coverage rows for that body's own units as a plain table. The route used is recorded in the verification trail. Where a route fails, the failure is recorded and the next published route is used.

The contact of record. Every notice, every acknowledgement, every decision and every published correction route names the same two addresses, fixed by the owner on 20 September 2026 (LOG-001 D-033; the same paragraph stands at STD-006 section 4): the mailbox notice@ndedi.org, and the postal address Novara Consulting Group LLC, 18140 Zane St NW #159, Elk River, MN 55330. The mailbox is the route a notice is sent from and a response is sent to; the postal address is the address of record for a body that responds by post. Neither carries a description of the firm's services (GOV-004 Rule 6). The build scripts carry both as constants and print them on the report's closing page.

4. Content of the notice

The notice states what the Index is, in the words of the charter's section 1, including that it documents publication from primary sources and does not evaluate any program. It carries the draft summary of findings, the draft rows for the body's own units, and the fiscal rows that name the body. It states the correction window and its closing date. It states the correction rule: a figure or a code changes only on the basis of a published document, identified by URL or citation, that existed on or before the notice date or is published during the window. It states the correction route. It states the disclosure block as drafted. It carries the sender's name and the Index's contact. It links, in its section 8a, the Notice Instruction Sheet Set (ANX-002), the same six sheets for every state, published at /method/notice-instructions/ and attached as an accessible PDF where the route calls for a document; the sheets describe the Index, the method, the notice, the routes, the published access terms and the contact of record, and carry no offer. It contains nothing else.

5. The window

Ten business days from the day the notice is sent, counted in the state's local time. The window is not extended on request; a document identified after the window closes is taken up at the next version. An early response does not shorten the window for further responses. The draft stays in 02_Drafts for the window; the release calendar allows for it.

6. Handling responses

Every response is filed in the state's 04_Verification and quoted in the verification trail's notice section. A response that identifies a published document is treated as a retrieval target: the document is retrieved, captured, and coded on its own terms, and any change is recorded with its direction and the cause stated as notice. A response that asserts a fact without a published source is recorded and produces no change, with the reason stated; where the fact is important and unpublished, it is recorded as what the state does not publish. A response that supplies a document by attachment rather than by citation is filed, and the file records the figure as supplied on request and not published, because the Index documents what the public can find. An objection to the method, to the frame, or to the disclosure block is recorded verbatim and produces no change, and is reported to LOG-001 if it raises a question the corpus has not answered.

Supersession. A filed response is never edited. While the review link is live and the window is open, a body may supersede a response it has filed by sending a new one from the same link, which is filed with its own reference and digest and the reference it supersedes; the superseded response leaves the notice record and the trail quotation and is kept, unedited, in the file's communication log and the register export with the superseding reference. A response sent by email is superseded in the same way on a request to the notice mailbox from the same body, and the request is filed with it. After the window closes nothing is superseded: the response in force stands, and a later response is filed as received after the window (D-067).

7. After release

The Index's site carries a standing correction route for every released file, open to any body named in it, including every local education agency. A correction received after release is handled under section 6 and produces a minor version where no finding changes and a major version where one does, under VER-002. The narrative's notice section and the trail's notice section are updated at each version.

Release notification. At release the outreach set (D-055) carries the citation line, the DOI and the state page to the bodies noticed and to the education committee of each legislative chamber, and the education appropriations committee where it is a separate committee, by the names the legislature publishes; the committees are not noticed before release, because the notice is a correction instrument for the administrative bodies whose own rows and figures the file carries, and the committees receive the released file with the public-purpose extract available to them under NDEDI-FEE-001 section 4a (D-067).

8. What the procedure is not

It is not a right of reply to an evaluation, because the Index makes none. It is not a negotiation. It is not consent: silence, objection, or a request to be omitted does not prevent release, because inclusion is determined by the frame at GOV-002 and by GOV-004 Rule 1. And it is not a sales contact, which is why the message is short.